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This page describes the process for requesting approval to move into a new unit. Please follow the instructions below before submitting this packet.
· Attachment #1 - Landlord must read and sign the acknowledgment.
· Attachment #2 (HUD Form 52517) - Landlord must complete lines 2thru 15. Both the Landlord and theClient must fill in their contact information, and sign and date the form.
· Attachment #3 - Landlord and Client must read and sign where indicated.
· Attachment #4 -Client must read, complete and sign.
· Attachment #5 (HUD Form 52641-A) - This Tenancy Addendum must be attached to any proposed Lease. Landlords should keep this Attachment until the lease is signed.
· Attachment #6 (HUD Form 52580) - Please refer to the HQS inspection checklist and note that the NSPIRE requirements are scheduled to take effect in February 2027. The NSPIRE requirements and implementation date are subject to change pursuant to HUD guidance.
Send a completed RFTA form to RFTA@affordablehousing.com or drop off to your local housing authority office for processing.
For faster processing, complete a RFTA online!:
1. Click on “Complete RFTA Online.”
2. Create an account or sign-in to AffordableHousing.com.
3. Choose a PHA, then enter unit information and tenant contact details.
4. Review and complete RFTA packet.
5. Sign and submit for tenant signature and PHA approval.
Once your RFTA is accepted, the PHA will contact you separately to conduct steps 2 through 7 (described below).
Once the client delivers the RFTA, the Housing Program Assistant has 7 days to evaluate the form, and the Client and Landlord will be notified within 7 days if the client qualifies for the unit, along with the amount that will be paid by the PHA on behalf of the client.
The PHA will review the proposed rent to ensure it is comparable to similar, unassisted units in the area. This includes evaluating factors like location, size, condition, amenities, and services. If the rent is deemed reasonable, the process moves forward. Rent reasonableness must be established before lease approval.
After RFTA submission, the Landlord is responsible for evaluating the physical condition of the unit in accordance with HUD HQS standards. The property owner will certify via a completed certification form (See Attachment #6: Inspection Checklist Housing Choice Voucher Program) that the unit complies with all requirements in order to pass initial inspection. If any repairs are identified as needed, the landlord will have until 24 hours prior to the scheduled initial inspection to certify that all needed repairs are addressed.
After Qualification, the RFTA will be given to the Inspection Coordinator, who shall have 10 days to contact the Landlord, schedule and have completed, an Initial Inspection of the unit (unless the unit is not yet ready to be inspected, as indicated on the RFTA).
Once the unit Passes inspection, the Landlord must have the client sign a Lease and forward a copy (along with Attachment #5) to the Housing Assistant handling the case within 10 days.
Once the lease has been reviewed and approved, a HAP (Housing Assistant Payment) contract will be forwarded to the Landlord for signatures and must be returned to the PHA. Once the signed HAP is received, a final signature by the PHA executes the HAP and the case is submitted for payment. It may take up to two payment cycles to complete the process and begin payments.
